Termination Pay Part 3 - Adjustments to the ROE for Termination Payments

Now that you've created pay rules, and paid out your termination payments, your last step is to issue an ROE. If you need help terminating the employee and issuing an ROE. 

Adjustments to an ROE for Termination Payments 

When completing your ROE, you will reach a step called "Additional Amounts." This is where you will enter any adjustments based on your termination payments. 

Vacation Pay 

Step 1. Select VACATION 

Step 2. Select EITHER INCLUDED WITH EACH PAY OR PAID BECAUSE NO LONGER WORKING 

• Use 'included with each pay' if the employee had vacation included with each payroll. 

• Use 'paid because no longer working' if you accrued vacation for this employee. Enter the total amount of Vacation paid in your termination pay run under the 'Amount' field. Vacation amount will be included in PP1 with regular earnings. 

Payment in Lieu of Notice 

Step 1. Select OTHER MONIES 

Step 2. Select PAY IN LIEU OF NOTICE (Y00) 

Step 3. DO NOT ENTER START / END DATES 

Step 4. Enter The Gross Pay In Lieu Amount  

Salary Continuance 

Be sure to issue your ROE only after you've paid out any salary continuance. This way, you don't need to make any adjustments to the ROE after it's submitted. 

Severance Pay (Applicable to CLC and Ontario employers) 

Step 1. Select OTHER MONIES 

Step 2. Select SEVERANCE (E000) 

Step 3. DO NOT ENTER START / END DATES 

Step 4. Enter Gross Severance Amount 

Retiring or Lump Sum Payments (informally known as severance) 

Step 1. Select OTHER MONIES 

Step 2. Select RETIRING ALLOWANCE / RETIREMENT LEAVE CREDIT (R00) 

Step 3. DO NOT ENTER START / END DATES 

Step 4. Enter Gross Severance Amount 

Statutory Holiday Pay 

Step 1. Select STATUTORY HOLIDAY 

Step 2. Enter The Statutory Holiday Date* 

Step 3. Enter the Gross Statutory Holiday Pay Amount  

IMPORTANT - the date for this field should only be entered if the holiday you paid for/will pay for is after the last day worked. 

Before submitting the ROE, please click on 'view draft' and verify these amounts are reflected under Block 17 on the draft ROE. 

We recommend paying out any statutory holiday that occurs after the last day for which paid before you offboard the employee in the system. 

If a statutory holiday occurs after the last date for which an employee is paid and is paid out after processing ROE, please amend the ROE to include the amount in Box 17 of ROE. See How to Amend your ROE.