BC Pay Transparency

BC Pay Transparency     

Are you required to complete the BC Pay Transparency Report?  This article explains who must report, what information is required, and how to complete and post your report. 

Who must report? 

The reporting requirement is being phased in based on employer size: 

• By Nov 1, 2023: B.C. Government + 6 largest Crown corporations 

• By Nov 1, 2024: Employers with 1,000+ B.C. employees 

• By Nov 1, 2025: Employers with 300+ B.C. employees 

• By Nov 1, 2026: Employers with 50+ B.C. employees 

What information is required and how to complete the report? 

• Step 1: Understand who must create and post pay transparency reports.   

A provincially regulated employer above a certain size must complete a pay transparency report by November 1 of each year and then publish it on a publicly accessible website as soon as practicable. 

• Step 2: Obtain Business BCeID (if using the reporting tool) 

• Employers need a Business BCeID account to use the Pay Transparency Reporting Tool. 

• For new employers - Register for a Business BCeID 

  
  

• Step 3: Collect gender information from employees 

Employers should use B.C.’s Gender and Sex Data Standard when collecting gender information, as it supports safe, inclusive, and respectful self‑identification. Gender must be collected directly from employees and used only for preparing the pay transparency report. If an employee chooses not to provide their gender, it must be recorded as “unknown.” Gender information can be collected through an employee survey or self‑serve HR/payroll tools. 

Use the BC Sample CSV file if you are using the Pay Transparency Reporting Tool (FIN Pay Transparency). Include all employees who were paid during the reporting period, regardless of hours worked or employment status, including full‑time, part‑time, seasonal, temporary, terminated, or any other category. 

•   Step 4: Gather reporting information    

Gather employer and employee information, hours worked, ordinary pay, special salary,                   overtime hours, overtime pay, bonus pay or any other taxable earnings/benefits.  

Where to find payroll data in PayEvo to support your reporting.  

Pay Explorer gives you a clear breakdown of how employees are grouped for pay                                          transparency reporting. From PayExplorer, you can view: 

• Total earnings. 

• Payroll year.  

• Breakdown of earnings such as bonus pay, special salary, overtime, or any other custom earning types. You may need to run a custom report.  

• Pay period broken down, if reporting is needed for fiscal year. 

•  Employee type and employee status. 

If you have custom earnings/benefits that need to be included -Go to Reports> Employee HX>            Pay Explorer> Select payroll year> Report type as "Custom"> check required earnings/benefits            for specific period >search. 

Before you begin, choose if you will be reporting based on calendar year or your company’s                   fiscal year. 

 **Hint- calendar year is simpler to gather the payroll data because payroll is reported based on calendar year. 

Reporting by Calendar Year 

 To get the reports based on calendar year, go to Reports from the left nav bar. 

Go to Employee HX> Pay Explorer 

Select the correct year from the drop down and enter the appropriate dates.  Search by pay dates instead of start/end dates. 

To get additional/overtime hours (other than regular hours) for the entire year, go to Reports> Yearly> YTD summary. 

Click on create new report 

Enter a specific year and create a report.  

Click on the ellipses on extreme right and download pdf/xls file to look for hours' breakdown 

Reporting by Fiscal Year  

If reporting is based on fiscal year, run two Pay Explorer reports based on required dates (using pay dates) and merge together.  Be sure to include any earnings/benefits required using a Custom report type (if needed). 

If you pay overtime and need to report on additional/overtime hours based on fiscal year, run a YTD Journal report for both years, by going to Reports> yearly> YTD Journal> click on “Create new report”> select appropriate year> create report> click on ellipses on the extreme right> download pdf. Add hours together manually for required period.  

•    Step 5:  Log into the Pay Transparency Reporting tool (if using reporting tool)    

Pay transparency reporting tool link - Guidance for preparing pay transparency reports - Province of British Columbia 

•      Step 6: Post the final report on a publicly accessible website 

• Once a final pay transparency report is ready, do one of the following to comply with the Pay Transparency Act: 

• Post a pay transparency report on a publicly accessible website (not an internal website) 

• If there is no website, post it in a visible place in each workplace and make it available to anyone upon request 

• Employers must continue to have the pay transparency report accessible until they post a new report the following year. 

Helpful links: 

Pay Transparency Act - Pay Transparency Act 

Pay Transparency Regulation - Pay Transparency Regulation 

BC Pay Transparency link - Guidance for preparing pay transparency reports - Province of British Columbia