At PaymentEvolution, we keep a close eye on payroll-related developments that directly impact your business. One of the most significant updates this year is the WSIB Additional Rebate for Ontario businesses, announced by the provincial government and distributed as of October 31, 2025.
This rebate represents a meaningful financial opportunity for eligible employers and another reminder of how important accurate payroll reporting and compliance truly are.
A Third WSIB Rebate
This announcement follows earlier WSIB surplus rebate announcements made in December 2024 and April 2025, the Ontario government has issued an additional $2 billion rebate to businesses. This marks only the third surplus rebate in WSIB’s history.
For many employers, this rebate translates into real savings and improved cash flow, particularly welcome in today’s economic climate.
Lower Premium Rates Starting January 1, 2026
The good news doesn’t stop there.
Effective January 1, 2026, WSIB premium rates will be reduced once again, for the seventh time in the past ten years. The average premium rate is now:
Less than half of what it was in 2016
The lowest it has been in over 50 years
For Ontario employers, this reflects long-term improvements in workplace safety and claims management and reinforces the importance of staying compliant year over year.
Who Qualifies for the WSIB Surplus Rebate?
To be eligible for the WSIB surplus rebate that began in October 2025, businesses must meet all of the following criteria:
1. Active WSIB Account
Maintain an active WSIB account with premium payment obligations as of May 1, 2025
Have had premium obligations during 2024
2. Clean Compliance Record
No convictions under the Workplace Safety and Insurance Act or the Occupational Health and Safety Act in 2024 or 2025 (up to the rebate issue date)
No more than one conviction under either Act between 2020 and 2025
3. No Recent Traumatic Fatalities
No traumatic workplace fatalities in 2024 or 2025
No more than one traumatic fatality between 2020 and 2025
4. No Ineligible Affiliations
The business must not be affiliated through common ownership with any organization that:
Is disqualified due to convictions, or
Has experienced a traumatic workplace fatality between 2020 and 2025
You can review the official WSIB eligibility details directly on the WSIB website.
What This Means for Your Payroll
WSIB premiums, rebates, and rate changes all tie back to accurate payroll reporting and compliance. Errors, late filings, or incomplete records can put rebate eligibility at risk.
That’s where PaymentEvolution comes in.
Our payroll software helps businesses:
Track insurable earnings accurately for payroll reporting, including use in WSIB calculations
Maintain consistent payroll records year over year
Support compliance with provincial payroll requirements
Reduce administrative risk tied to audits and rebates
Programs like the WSIB surplus rebate highlight how payroll accuracy and compliance can have a real impact over time.
With several WSIB changes taking effect, many employers take this opportunity to review their payroll and WSIB reporting processes. If you need a second set of eyes or have questions along the way, our support team can be reached at support@paymetevolution.com.
At PaymentEvolution, we keep a close eye on payroll-related developments that directly impact your business. One of the most significant updates this year is the WSIB Additional Rebate for Ontario businesses, announced by the provincial government and distributed as of October 31, 2025.
This rebate represents a meaningful financial opportunity for eligible employers and another reminder of how important accurate payroll reporting and compliance truly are.
A Third WSIB Rebate
This announcement follows earlier WSIB surplus rebate announcements made in December 2024 and April 2025, the Ontario government has issued an additional $2 billion rebate to businesses. This marks only the third surplus rebate in WSIB’s history.
For many employers, this rebate translates into real savings and improved cash flow, particularly welcome in today’s economic climate.
Lower Premium Rates Starting January 1, 2026
The good news doesn’t stop there.
Effective January 1, 2026, WSIB premium rates will be reduced once again, for the seventh time in the past ten years. The average premium rate is now:
Less than half of what it was in 2016
The lowest it has been in over 50 years
For Ontario employers, this reflects long-term improvements in workplace safety and claims management and reinforces the importance of staying compliant year over year.
Who Qualifies for the WSIB Surplus Rebate?
To be eligible for the WSIB surplus rebate that began in October 2025, businesses must meet all of the following criteria:
1. Active WSIB Account
Maintain an active WSIB account with premium payment obligations as of May 1, 2025
Have had premium obligations during 2024
2. Clean Compliance Record
No convictions under the Workplace Safety and Insurance Act or the Occupational Health and Safety Act in 2024 or 2025 (up to the rebate issue date)
No more than one conviction under either Act between 2020 and 2025
3. No Recent Traumatic Fatalities
No traumatic workplace fatalities in 2024 or 2025
No more than one traumatic fatality between 2020 and 2025
4. No Ineligible Affiliations
The business must not be affiliated through common ownership with any organization that:
Is disqualified due to convictions, or
Has experienced a traumatic workplace fatality between 2020 and 2025
You can review the official WSIB eligibility details directly on the WSIB website.
What This Means for Your Payroll
WSIB premiums, rebates, and rate changes all tie back to accurate payroll reporting and compliance. Errors, late filings, or incomplete records can put rebate eligibility at risk.
That’s where PaymentEvolution comes in.
Our payroll software helps businesses:
Track insurable earnings accurately for payroll reporting, including use in WSIB calculations
Maintain consistent payroll records year over year
Support compliance with provincial payroll requirements
Reduce administrative risk tied to audits and rebates
Programs like the WSIB surplus rebate highlight how payroll accuracy and compliance can have a real impact over time.
With several WSIB changes taking effect, many employers take this opportunity to review their payroll and WSIB reporting processes. If you need a second set of eyes or have questions along the way, our support team can be reached at support@paymetevolution.com.
Get a 15-day free trial today,
no credit card required.
See why 20,000+ businesses trust PayEvo to handle their payroll, benefits management, and HR solutions every day.
No spam. Opt-out or cancel anytime.
Get a 15-day free trial today,
no credit card required.
See why 20,000+ businesses trust PayEvo to handle their payroll, benefits management, and HR solutions every day.
No spam. Opt-out or cancel anytime.
